Evolv Solutions, LLC

Enterprise Document Assessment

Enterprise Document Assessment (EDA) provides the information needed to answer your challenges, improve your work processes, and control/reduce document-related costs.   Once the EDA is complete, you will have a complete business case with the facts and the solutions to make informed decisions on how to meet and exceed your office’s unique requirements.  Organizations are discovering that effective management of information is the last frontier in cost reduction.  While better document management can improve business processes, industry analysts estimate that 98% of companies do not have an effective document strategy.  A strategy that could save millions of dollars in operating costs.

Assessment Options

Evolv's EDA offers organizations choices. You can approach enterprise document assessment through a range of models and services that are designed to meet your specific requirements and budget.  Your assessment can extend over office, production, and commercial document environments and cover basic costs, such as equipment supplies and maintenance, as well as the burdened costs associated with the entire document lifecycle.

EDA Predictive Model

The EDA Predictive Model provides you with an almost instant “reasoned estimate” of your company’s enterprise-wide document expenditure and where the major costs occur. This model is proven to be accurate within 2% to 4% of your companies’ actual document costs. The model also provides metrics and insight to the potential size and scale of savings that may be available.  Customer requirements are minimal to none. All we need is confirmation of total number of full-time equivalent employees, key financial figures such as gross revenues and total expenses, and specification of business operations defined by SIC or NAICS classifications.

The output of the EDA Predictive Model is an executive-level summary containing:

• An indicative view of the direct and indirect costs of electronic and printed documents in the Office Document environments across your Enterprise
• An indicative view of the volume (pages) of hard-copy output across office output devices within your enterprise or selected establishments
• An indicative view of size, scale, and location of potential “bottom line savings” and improved business efficiencies
• An environmental impact report

Delivery time: Typically one week, following the initial customer input.

Advantages: Quantifies the opportunity for improvement and enables you to realize savings in a shorter period of time.

EDA Collaborative Model

The Collaborative Model is carried out with the same statistical methodology as the Predictive Model. However, it also includes detailed information from the client.  Evolvs’ analysts will assist in the specification of the data types required, which normally include:

• In-depth financial details, business reporting metrics, and fixed asset register files
• High-level HR data by job types, business unit, and location
• Procurement records
• IS architecture and deployment
• Organizational structure and operational establishments
• Existing supplier-provided data
  

The data collection is analyzed by our staff members, using the EDA databases and algorithms as a base measurement guide. Missing or erroneous data sets are “corrected” by using EDA’s industry standard metrics. The Collaborative Model report is typically based on 35% - 45% actual data, with the remainder being statistically modeled to derive a reasoned view of the overall burdened costs.

Delivery time: Typically two to three weeks, following completion of customer input.

Advantages: A more refined view of existing costs that provides an additional confidence level for your organization to prioritize next steps, without the need for excessive internal resources.

Contact Us Today to Get Started

If you are interested in learning more about our enterprise document assessment capabilities or would like to have an open discussion with one of our consultants, please contact David Neal at This e-mail address is being protected from spambots, you need JavaScript enabled to view it